Notice of Privacy Practices

Argan Physiotherapy PLLC

Effective Date: June 16, 2026

Your information. Your rights. Our responsibilities.

This notice explains how medical and health information about you may be used or disclosed, how you may access that information, and the responsibilities of Argan Physiotherapy PLLC.

Please review it carefully.

This notice applies to health information created, received, maintained, or transmitted by Argan Physiotherapy PLLC in connection with physical therapy, scheduling, billing, insurance, care coordination, and practice operations.

Privacy Contact

Questions, requests, or complaints concerning this notice or your health information may be directed to:

Privacy Officer: Dr. Zakaria Nadif, PT, DPT
Practice: Argan Physiotherapy PLLC
Phone: (817) 330-9405
Fax: (817) 796-2723

Your Rights

You have rights regarding the health information we maintain about you.

Obtain a copy of your records

You may ask to inspect or receive an electronic or paper copy of your medical record and other health information we maintain about you.

We will respond within the period required by applicable federal and Texas law. We may charge a reasonable, cost-based fee when permitted by law.

Access may be limited in certain circumstances permitted by law. If access is denied, we will explain the reason and any review rights available to you.

Ask us to correct your record

You may ask us to amend health information that you believe is incorrect or incomplete.

We may deny the request in certain circumstances, but we will provide a written explanation. You may submit a written statement of disagreement to be included with your record.

Request confidential communications

You may ask us to contact you in a particular way or at a particular location.

For example, you may request that we:

  • Call only a specific telephone number

  • Leave only a limited voicemail

  • Communicate through the patient portal

  • Send correspondence to a different address

  • Avoid communicating through a particular method

We will accommodate reasonable requests.

Ask us to limit what we use or disclose

You may ask us not to use or disclose certain health information for treatment, payment, or healthcare operations.

We are generally not required to agree to every requested restriction. If we agree, we will follow the restriction except when disclosure is necessary to provide emergency treatment or when disclosure is required by law.

When you pay for a service completely out of pocket, you may ask us not to disclose information about that service to your health insurer for payment or healthcare operations. We will honor that request unless disclosure is required by law.

Receive an accounting of certain disclosures

You may request a list of certain disclosures of your health information made during the six years before your request.

The accounting generally does not include disclosures made:

  • For treatment, payment, or healthcare operations

  • Directly to you

  • With your written authorization

  • To family or others involved in your care when permitted by law

  • For certain national-security, correctional, or law-enforcement purposes

We will provide one accounting during a 12-month period without charge. We may charge a reasonable, cost-based fee for additional accountings requested within the same period after notifying you of the cost.

Receive a copy of this notice

You may request a paper copy of this notice at any time, even if you previously agreed to receive it electronically.

Choose someone to act for you

A person legally authorized to act as your personal representative may exercise your privacy rights and make choices about your health information.

We may request documentation confirming that person’s authority before acting on the request.

File a complaint

You may file a complaint if you believe your privacy rights have been violated.

You may contact the Argan Physiotherapy Privacy Officer using the information at the beginning of this notice.

You may also submit a complaint to:

U.S. Department of Health and Human Services
Office for Civil Rights

Complaints may be submitted through the HHS Office for Civil Rights complaint portal or by calling 1-877-696-6775.

You may also contact the Texas Attorney General or the Texas licensing agency that regulates the provider involved.

Argan Physiotherapy will not retaliate against you for filing a complaint or exercising a privacy right.

Texas patients have privacy rights under both HIPAA and the Texas Medical Records Privacy Act, including rights related to accessing records, requesting amendments, receiving privacy notices, and restricting certain marketing uses.

Your Choices

In certain situations, you may tell us how you want your health information shared.

People involved in your care

You may authorize us to share relevant information with:

  • A family member

  • A caregiver

  • A close friend

  • Another person involved in your care

  • A person helping pay for your care

When you are present and able to make decisions, we will generally ask for your permission or give you an opportunity to object.

If you are unavailable, incapacitated, or experiencing an emergency, we may disclose limited information when we reasonably believe doing so is in your best interest.

Disaster-relief situations

We may disclose limited information to an authorized disaster-relief organization to help notify family members or others responsible for your care about your location, condition, or safety.

Marketing

We will not use or disclose your protected health information for marketing purposes when written authorization is required unless you give us that authorization.

General communications about your treatment, care options, health-related services, or benefits may be permitted without a separate marketing authorization when allowed by law.

Sale of health information

Argan Physiotherapy does not sell protected health information.

We will not receive payment in exchange for your protected health information when written authorization is required unless you specifically authorize the disclosure.

Fundraising

Argan Physiotherapy does not currently use patient health information for fundraising activities.

Psychotherapy notes

Argan Physiotherapy does not ordinarily create or maintain psychotherapy notes. If we ever receive records legally classified as psychotherapy notes, most uses or disclosures would require written authorization unless another law specifically permits the disclosure.

Written authorization

For uses or disclosures not described in this notice or otherwise permitted by law, we will obtain your written authorization.

You may revoke an authorization in writing at any time. Revocation will not affect actions already taken in reliance on the authorization.

How We May Use and Disclose Your Information

We may use or disclose your protected health information without separate written authorization for the following purposes.

Treatment

We may use and share your information to provide, coordinate, or manage your care.

Examples include communicating with:

  • Physicians

  • Surgeons

  • Other physical therapists

  • Occupational or speech therapists

  • Nurses

  • Home-health providers

  • Pharmacists

  • Athletic trainers

  • Other professionals involved in your care

We may share examination findings, treatment plans, progress reports, precautions, and discharge information when reasonably necessary for your care.

Payment

We may use and disclose information to obtain payment for services.

Examples include:

  • Verifying insurance eligibility and benefits

  • Submitting claims

  • Providing documentation requested by an insurer

  • Obtaining authorization

  • Responding to claim reviews or audits

  • Collecting deductibles, copayments, coinsurance, or other balances

  • Coordinating benefits

  • Appealing denied claims

Healthcare operations

We may use and disclose information to operate the practice and improve the quality of care.

Examples include:

  • Quality assessment and improvement

  • Clinical supervision

  • Documentation review

  • Staff and contractor training

  • Credentialing

  • Licensing and compliance

  • Billing and administrative functions

  • Legal, accounting, or risk-management services

  • Patient-safety activities

  • Fraud and abuse prevention

  • Business planning

  • Evaluating practice performance

Business associates

We may share protected health information with companies or professionals performing services for Argan Physiotherapy, such as:

  • Electronic health record and patient-portal providers

  • Billing and claims-processing companies

  • Information-technology providers

  • Secure communication services

  • Accountants

  • Attorneys

  • Consultants

  • Document-storage or destruction companies

When required, these parties must enter into agreements requiring them to safeguard protected health information.

Appointment and treatment communications

We may contact you regarding:

  • Appointment confirmations and reminders

  • Scheduling changes

  • Treatment instructions

  • Home exercise programs

  • Follow-up care

  • Referrals

  • Insurance or payment matters

  • Health-related services that may be relevant to your care

You may request reasonable limits on how we contact you.

Public health and safety

We may disclose health information when permitted or required for public-health and safety purposes, including:

  • Preventing or controlling disease or injury

  • Reporting certain communicable diseases

  • Reporting adverse events or product problems

  • Supporting product recalls

  • Reporting suspected abuse, neglect, exploitation, or domestic violence

  • Preventing or reducing a serious and imminent threat to health or safety

Compliance with law

We will disclose information when federal or state law requires us to do so.

This may include disclosure to the U.S. Department of Health and Human Services when it is investigating our compliance with federal privacy law.

When Texas law provides greater protection than federal law, we will follow the more protective requirement.

Health oversight

We may disclose information to legally authorized health-oversight agencies for activities such as:

  • Audits

  • Investigations

  • Inspections

  • Licensure proceedings

  • Disciplinary proceedings

  • Government healthcare-program oversight

  • Compliance reviews

Workers’ compensation

We may disclose health information as authorized or required for workers’ compensation claims or similar workplace-injury programs.

Judicial and administrative proceedings

We may disclose information in response to a valid court order, administrative order, subpoena, discovery request, or other lawful process when the applicable legal requirements have been satisfied.

Law enforcement

We may disclose health information for certain law-enforcement purposes when permitted or required by law.

Such disclosures may include limited information concerning:

  • A legally authorized request

  • Identification or location of certain individuals

  • Suspected criminal conduct on practice premises

  • A death believed to result from criminal conduct

  • A serious and imminent threat

  • Abuse, neglect, or domestic violence when reporting is authorized or required

Coroners, medical examiners, and funeral directors

We may disclose information to coroners, medical examiners, and funeral directors when permitted by law to identify a deceased person, determine a cause of death, or carry out their legal duties.

Organ and tissue donation

We may disclose information to organizations involved in organ, eye, or tissue donation and transplantation when applicable.

Research

We may use or disclose health information for research when an institutional review board, privacy board, authorization, waiver, or other legally permitted process allows it.

Argan Physiotherapy does not currently conduct routine clinical research involving identifiable patient information.

Special government functions

We may disclose information when legally authorized for certain military, national-security, protective-service, correctional, or government-benefit purposes.

Substance Use Disorder Records

To the extent Argan Physiotherapy receives or maintains records protected by federal substance-use-disorder confidentiality law, those records may have additional protections.

Records protected under 42 CFR Part 2 generally will not be used or disclosed in a civil, criminal, administrative, or legislative proceeding against you without:

  1. Your written consent, or

  2. A court order and subpoena that meet applicable federal requirements.

A general authorization or permission to disclose other health information may not be sufficient to authorize every use of federally protected substance-use-disorder records.

The revised HHS model requires HIPAA-covered providers to include Part 2 substance-use-disorder information in their NPPs beginning February 16, 2026.

Our Responsibilities

Argan Physiotherapy is required to:

  • Maintain the privacy and security of your protected health information

  • Follow the duties and privacy practices described in the currently effective notice

  • Provide you with a copy of this notice

  • Limit uses and disclosures to those permitted or required by law

  • Apply the minimum-necessary standard when applicable

  • Notify affected individuals when a breach occurs that may have compromised the privacy or security of their protected health information

  • Honor valid restrictions and authorizations as required by law

  • Refrain from retaliating against anyone who files a complaint or exercises a privacy right

We will not use or disclose your information in a manner not described in this notice unless you provide written authorization or applicable law otherwise permits or requires it.

Electronic Communications

Electronic communication may include email, text messaging, patient-portal communication, electronic fax, and electronic exchange with other healthcare providers or insurers.

Although Argan Physiotherapy uses reasonable safeguards, ordinary email and text messaging may carry privacy risks.

You may:

  • Request communication through the secure patient portal

  • Ask us to use a specific telephone number or email address

  • Request that we avoid leaving detailed voicemail messages

  • Withdraw permission for optional text or email communication

Emergency concerns should not be communicated through email, text message, or the patient portal. Call 911 or seek emergency care when appropriate.

Changes to This Notice

Argan Physiotherapy may change the terms of this notice.

Changes may apply to all health information we maintain, including information created or received before the revised notice became effective.

The current notice will be:

  • Available upon request

  • Provided electronically or on paper

  • Included in applicable patient-intake materials

  • Published on the Argan Physiotherapy website

The effective date at the beginning of the notice will identify the current version